Attach a File to an Alert

Attach a link to a file to an outbound SMS text message or email message. 

NOTE: File attachments are sent as a link, not an actual file attachment, thus allowing you to link to a file that's both in an email and a text message.

• After logging in you will arrive at the Send Message page. Or from the messages menu in the top navigation bar click Send Message.
• From the Send Message page select the group you want to send a message to from the Select Groups dropdown menu. If you want to send to multiple groups, select them one at a time from the dropdown menu. Each group selected will appear in the yellow detail bar above the Review Recent messages section. To remove any of the groups click on the group's name and press OK to confirm.
• Select the User Types to be notified from the dropdown menu.
• Select Email or Text Message from the Message Type dropdown menu.
• Select the desired escalation level from the Select Alert Escalation Level dropdown which defines the types of email addresses to be contacted.
• The Non-emergency or Emergency drop down menu is a secondary selection of Cell Phone numbers to include in the message.  Cell Phone numbers marked as Emergency Only on a user’s Dashboard will only be contacted if Emergency is selected. If Non-Emergency is selected, regardless of the escalation level, the Cell Phone number will not be included.
• The yellow message detail bar displays the number of users who will receive the message.
• In the Create New [Email or Text Message] Alert section enter a Message Subject in the field provided. Or choose one of your own [Email or Text Message] Templates from the dropdown menu and click the Insert Template button. (Learn more from our tutorial on Creating Alert Templates.)
• Type your Message Body into the field provided.
• To attach a file to upload to the system to which the recipient will receive a link to download:
  • Locate the file by clicking the Choose File or Browse… button.
  • Select the file from your computer and click Open.
  • Click the Upload button.
  • Next, click inside the message body where you would like the link to the file to appear.
  • Click Ok to confirm. A link to the file will be placed within the message body.
• Click the Send Message Now button to send the message immediately, or click the Send Message Later button, in which case a box will appear. Select a date from the calendar on which to send the message, and a designated time by pressing the clock button. When the schedule has been selected press the Add button and the Schedule button.
• Once the message has been sent you will be redirected to the Results page. Or from the messages menu in the top navigation menu click Past messages where you can:
  • Access and view the message by clicking the Document button under the Message column.
  • View message results by clicking the hyperlinked number in parentheses next to the green and blue People button in the View Results column.
  • Use the message as a draft to create a new message by clicking the Pad and Pencil button under the Use as Draft column.
  • If you have opted to receive Alert Delivery Reports expect an email providing a summary of the success of the message within 30 to 120 minutes after to message was sent.
  • For Email Alert Details:
    • To opt to receive Alert Delivery Reports, from the Account menu in the top navigation bar click Account Details.
    • Click the Edit Account Details button.
    • Enter the email address into the Email Results To field that you desire to have the email results sent.
    • Click the Update button at the bottom of the screen to SAVE your preferences.
  • For SMS/Text Responses
    • From the Dashboard menu in the top navigation bar click My Dashboard.
    • Click the SMS Preferences tab.
    • Check the box next to Notify me when SMS responses are received.
    • Enter a Notification Email in the field provided. (Leave this blank to use your top priority email contact.)
    • Click the Update SMS Preferences button to save. A summary of the responses will be received within 60 to 90 minutes from the time the message was sent.

Updated February 13, 2026 18:34